BA4 EDI: electronic document exchange
Get rid of paperwork and exchange documents with your business partners automatically using our BA4 EDI extension for the enterprise system Microsoft Dynamics 365 Business Central
- Processing of the entire sales document process from order receipt to sending the delivery note and invoice via the EDI system
- Processing of purchase documents from sending the order to receiving the delivery note via the EDI system
- EDI Administrator Role Center
Description of functionalities
EDI messages
- Processing of incoming and outgoing EDI messages in bulk via the task queue or individually by manual execution
- Option to view details and history of individual EDI messages
- Option to resend documents
- In EDI messages, goods are identified using Item References, where barcodes (generally valid EAN codes) or item numbers used by a specific business partner can be set
Processing of sales and purchase document processes
The BA4 EDI application allows processing of the following types of messages:
On the sales side
- Order import
- Order confirmation export
- Delivery note export
- Invoice export
- Credit note export
- Import of invoice or credit note confirmation
On the purchase side
- Order export
- Order confirmation import
- Delivery note import
EDI Administrator Role Center
A role center containing links, actions, and queues for easy setup and management of all agendas required for EDI communication
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Example of using the BA4 EDI application
Most retail chains prefer electronic communication with their suppliers because it saves time, eliminates confusing paperwork, and reduces errors and inaccuracies. One option is communication via EDI messages.
The supplier and customer exchange their GLN (Global Location Number) and item registers and agree on which business documents they will exchange via EDI messages.
If the retail chain wants to order goods from the supplier, the process via EDI is as follows:
- The customer sends a purchase order from their enterprise system via EDI
- The order is imported into the supplier’s system, where it appears as a sales order. The order contains all necessary data (buyer address, delivery location, requested delivery date, item identification, quantity, and requested packaging, etc.)
- The supplier checks the order (whether the goods are in stock in the requested quantity, whether the requested price is acceptable, etc.) and sends the customer a sales order confirmation. If the order contained any inaccuracies, this information is automatically sent to the customer in the order confirmation
- After processing the order and shipping it from the warehouse, a delivery note is automatically sent from the system via EDI
- After issuing the invoice to the customer, the sales invoice is automatically sent from the system via EDI
- All documents imported into the system via EDI messages can then be processed further as usual